Purchases

 The Student Government Accounting Office supports student organizations by assisting with purchase requests and financial transactions. We help process a variety of requests, including goods, services, travel-related expenses, and prepared food purchases, ensuring all transactions comply with University, state, and student government policies. Our goal is to guide students through the purchasing process, promote responsible use of funds, and provide timely, accurate financial support to student-led initiatives.

 

 Timeline for Submission

Purchase requests must be submitted to the Student Government Accounting Office (SGAO) at least two weeks prior to your event in order for purchases to be made prior to the event. For purchases that include shipment of goods, particularly from Amazon, please submit documents three weeks prior to your event to allow for shipping time. 

 Required Documentation for All Purchases

  • Internal Requisition Form
  • Quote or Invoice from Vendor
    • Note: For food purchases, please also include a pick up or delivery time and location
  • Unsigned contract (if applicable)

 Additional Documentation Required for Events

  • Event Flyer, listing date / time, or a Meeting Agenda
  • List of students attending event (if less than 21 students) 

Additional Documentation Required for Travel

  • Conference Agenda or Travel Itinerary
  • List of students who are traveling (even if greater than 21 students)

Additional Information

  • Because each purchase request is unique, our accountants may occasionally require additional supporting documentation or information. Promptly providing any requested information helps ensure your purchase is processed as quickly as possible.
  • Requests submitted without complete documentation may experience processing delays.
  • At this time, the Student Government Accounting Office is unable to process purchase requests that include tariffs.
  • Please do not sign contracts on behalf of your organization.
  • Purchases with contracts may require additional processing time while the University and the Vendor negotiate terms.