Monday-Friday, 8am-5pm (including summer months)

Stop by our office (SUB 1018), call 277-7888, or email sgao@unm.edu

We are in the Student Union Building, Lower Level, Room 1018. Enter through the Student Activities Center Office and follow the hallway to our counter.

Student Government Accounting Office
MSC03 2210, SUB 1018
1 University of New Mexico
Albuquerque, NM 87131

Fill out an Internal Requisition form. (These are available in the 'Forms' section or they can also be obtained from our office.) For services, the IR must be submitted PRIOR to the service being rendered. All services MUST be for payment.

Submit a completed Internal Requisition (IR) form to SGAO to setup direct payment.

Checks take 14-21 days to process. They will be mailed out to the address the individual has listed in their UNM demographics, unless the individual being paid has already established direct deposit with the University. (This includes faculty, staff, and student employees.)

Petty cash may be paid out on the same day the IR is submitted, depending on availability. However, it may only be used to reimburse goods under $100 or copies & photo developing under $15. Petty cash must be paid out within 30 days of the purchase, otherwise the reimbursement will be processed as a check.

The individual that is being reimbursed for their purchases should fill out and sign a Reimbursement Signature Form and include that along with a completed IR and all original receipts.

This is likely because you submitted for the full amount on a receipt where tax was paid. UNM cannot reimburse tax for goods. To prevent paying tax for an organizational purchase, stop by our office to pick-up a copy or download the tax exemption certificate.

Prior to making your purchase either stop by our office at SUB 1018 or print it.

Include any original receipts. Additional documentation will be requested as needed. If original receipts are unavailable for some reason, please speak with someone at SGAO.

Fill out a Signature Authorization Form. ***Please note: These forms are only used for one fiscal year (July 1-June 30). As of July 1st, every organization will be required to submit a new signature authorization form.

This is suggested for your convenience. Two authorized signatures are required on all forms. However, if one of the signers requires a reimbursement, they cannot sign their own form. Instead, the other two authorized signers may sign. In addition, should one signer be out-of-town or unavailable, your organization may still have access to their account.

Advisors are not required, but can be added as a signature. They are often available on-campus to sign forms when other officers may be unavailable.

When ASUNM and/or GPSA approves funding, it is based on a budget that was submitted to and approved by the finance committee. The categories earmark certain funds for specific uses and they must be spent as intended. (To review those designated uses, check your approved budget.)

Funds may be reallocated if approved by ASUNM and/or GPSA. Start by submitting a Budget Revision form.>All budget revisions should be performed prior to spending those funds. Budget revision form are also available in our office.

Depending on your organization's requested need, the paperwork may visit numerous department on-campus. It is common for paperwork to visit three or more department. This is why checks, purchase orders, and other requests take time prior to payments being issued. The Student Government Accounting Office serves as an intermediary between the students and all of those departments.

The demographics is where your current address is kept on-file with UNM. When an IR is submitted for payment, an individual's address on the form must match the address in the demographics. To update, visit https://dss.unm.edu/demographic.cfm. (You will need your Net ID and password to login.)

Please follow the link HERE to the UNM Licensed Vendors site and search for the vendor you want to use. If your vendor isn't on the list, they aren't licensed to print UNM branded items. Please choose a licensed vendor from this list. Vendors not licensed can get licensed if they choose to but must first complete that process before printing UNM branded items.