Frequently Asked Questions

Monday-Friday, 8am-5pm (including summer months). 

Accountants will hold walk-in hours Tuesday through Thursday from 10am - 4pm.

Stop by our office (SUB 2002), call 277-7888, or email sgao@unm.edu
We are in the Student Union Building, Main Level, Room 2002, across from Draft & Table.
Student Government Accounting Office
MSC03 2210, SUB 2002
1 University of New Mexico
Albuquerque, NM 87131
Fill out an Internal Requisition form and submit all required documentation. See our resource hub for more information. For services, the IR must be submitted PRIOR to the service being rendered. All services MUST be for payment.
Submit a completed Internal Requisition (IR) form to SGAO to setup direct payment.
This is likely because you submitted for the full amount on a receipt where tax was paid. UNM cannot reimburse tax for goods. To prevent paying tax for an organizational purchase, stop by our office to pick-up a copy or download the tax exemption certificate.
Prior to making your purchase either stop by our office at SUB 2002 or print it.
Include any original receipts. Additional documentation will be requested as needed. If original receipts are unavailable for some reason, please speak with someone at SGAO.  Please see the resource hub for more information.

This is required by the ASUNM Lawbook: 

Section 5203. Authorization of Funds

  1. All funded groups will register a minimum of three (3) authorized persons for transactions with the Student Government Accounting Office.
Advisors are not required, but can be added as a signature. They are often available on-campus to sign forms when other officers may be unavailable. Only one advisor may be an authoirzed signer on each account for CSOs.
Funds may be reallocated if approved by ASUNM and/or GPSA.  All budget revisions should be performed prior to spending those funds. See the resource hub for more information.
Depending on your organization's requested need, the paperwork may visit numerous department on-campus. It is common for paperwork to visit three or more department. This is why checks, purchase orders, and other requests take time prior to payments being issued. The Student Government Accounting Office serves as an intermediary between the students and all of those departments.
The demographics is where your current address is kept on-file with UNM. When an IR is submitted for payment, an individual's address on the form must match the address in the demographics. To update, visit https://dss.unm.edu/demographic.cfm. (You will need your Net ID and password to login.)
Please follow the link HERE to the UNM Licensed Vendors site and search for the vendor you want to use. If your vendor isn't on the list, they aren't licensed to print UNM branded items. Please choose a licensed vendor from this list. Vendors not licensed can get licensed if they choose to but must first complete that process before printing UNM branded items.

Sometimes, the Northcampus UNM Net IDs (those ending @salud.unm.edu or @law.unm.edu) have issues connecting to the main campus active directory, causing an error message to appear. As such, if you receive this message, please use your @unm.edu Net ID to log in.

Fun Fact: due to UNM Project 2040's One Campus initiative, all students have an @unm.edu Net ID, even those who only operate on main campus!